As the first gathering post-pandemic, the goal was to create an immersive and inclusive experience that authentically showcased the rich cultural heritage of the First Nations. Our client wanted the main plenary to feature two stages, one at the front of the room for presentations and panel discussions, and a circular stage at the centre of the room for performances. The design would serve as a multi-functional space fostering meaningful discussions and amplifying the cultural essence throughout the meeting.
In addition to the primary plenary space, the client required five additional rooms tailored for smaller, more intimate gatherings that would include VIP guests. These rooms needed to be equipped with two-way Zoom capability to include remote participants in the discussions.
To bring the client’s vision for an immersive cultural experience to life, the design incorporated three expansive 19′ x 96′ screens, driven by interconnected Barco Event Masters to create a single, visually stunning canvas exceeding 17,000 pixels in width. The design included 9 UDMs, 5 hangs of line array, 2 hard cameras, a Jib camera and a custom 18′ diameter circular screen. The circular screen was strategically suspended at a 40-degree angle above the central circular stage designed to mirror the iconic shape of a First Nations’ drum, adding a symbolic and culturally significant element to the meeting. This screen served as a dynamic focal point, contributing to the immersive atmosphere and cultural showcase envisioned by the client.
To ensure a seamless and cohesive visual experience across all projection surfaces, Watchout technology was employed. This tool facilitated smooth transitions between screens and integrated specific elements tailored for the circular screen.
For the 5 breakout rooms, each was equipped with a podium, table microphones, either a video projector or video monitor for PowerPoint presentations, and a robotic camera for Zoom sessions, ensuring that all participants could effectively engage in the discussions, regardless of their location.
Proshow brought to life the client’s vision, aligning the audio and video systems with the initial renderings presented to the client. Through seamless collaboration with Pace Group, as well as other conference organizers and speakers, the team successfully executed a technically complex design that enhanced attendees’ experiences. This collaboration was crucial in ensuring that all aspects of the event were aligned and worked together seamlessly, contributing to the overall success and impact of the Gathering Wisdom Forum.
EVENT NAME: FNHC Gathering Wisdom Forum
PRODUCED BY: Pace Group
DATE: February 2023
LOCATION: Vancouver Convention Centre
# OF ATTENDEES: 850
- (in pre-pro) High-definition renders of the room layout and screen/projection plan.
- (3) 19’H x 96’W screens driven by linked Barco Event Masters
- Custom 18′ diameter projection surface above center stage
- Projection by Barco: 10x UDM 22,000 lumen projectors
- Proshow’s custom Digital Lectern with integrated 43” LCD screen
- 10 heads of Dataton Watchout media server to drive the 4 screens
- PA by Meyer: LINA line array, UPJ front fill, UltraX20 lip fill
- 16ch of Shure Axient Digital wireless mics
- Wireless comm using Clear-Com Freespeak-II
- Cameras from Sony with 40x Canon stabilized lenses