IN BRIEF

EVENT NAME: 2025 G7 Presidency
ATTENDEES: June 15 – 17, 2025
LOCATION: Banff Centre for Arts and Creativity, Pomeroy Kananaskis Mountain Lodge, Kananaskis Country Golf Course, Stoney Nakoda Resort & Casino, Calgary International Airport

THE ASK

We first learned about the G7 Summit in June 2024, when it was announced that Kananaskis would be the host location. By February 2025, the RFP was released—and it was no small document. Nearly 90 pages of highly specific technical requirements had to be addressed, with less than a month between the mandatory site visit, which took place just a week and a half after the RFP, and the submission deadline in March. Our team came together and responded with a 69-page proposal, which ultimately won us the project. That’s when the real work began.

Proshow was selected to deliver and manage all audiovisual services for the G7 Summit, including audio, video, simultaneous interpretation, broadcast lighting, and video displays across every summit venue. The event brought together nine world leaders for the primary G7 sessions, along with an outreach meeting that included invited nations, requiring interpretation in as many as ten languages.

The client’s needs were clear but highly detailed. Among many requirements, the ones that stood out most were uninterrupted language interpretation from a central hub, real-time connectivity between five venues across the site, and absolute attention to detail in both technical execution and visual presentation. At this level, there was no margin for error. Everything had to look and feel seamless. Adding to this was the location itself. Kananaskis is remote, with limited accommodations and long travel distances, which made logistics especially challenging. Transporting our gear and staff required precise coordination. Every piece of equipment and every team member had to be accounted for in advance to ensure everything arrived on time and in the right place.

THE SOLUTION

To meet the demands of this complex event, we leaned on our network of trusted partners. Congress Rental Network (CRN) is an exclusive alliance of likeminded companies, all carefully selected and vetted to represent Bosch’s digital conferencing technologies around the world. Proshow’s membership in the CRN played a key role in coordinating support through Duoson Multimedia, the CRN partner for Eastern Canada to assist with SI and discussion microphone integration. Bosch also sent their global subject matter expert to ensure seamless product deployment. Through our long-standing relationship with Canadian distributer SF Marketing, Netgear provided top-tier network switches and routing solutions to support our multisite AV connectivity needs. We also partnered with Orange Frog to provide the lighting, ensuring every element of the production matched the scale and significance of the event

Our engineering team worked tirelessly to maintain our high standards. We implemented triple redundancy, with two backups running at all times. The visual design of the space was treated with precision. Each setup took an additional two hours to ensure cables and hardware were perfectly hidden. This allowed the technology to blend seamlessly into the environment without distracting from the experience.